All-Ukrainian Golf Federation

Statute: All-Ukrainian Golf Federation

ВФГ No statute 2019 OCR
Ukrainian Golf Federation (ВФГ)

Note: Text obtained via OCR and may contain inaccuracies. Translated from Ukrainian using DeepL.

Original: https://www.ukrgolf.org/upload/Statut-FGU-2-16.pdf

“REGISTERED” by the Ministry of Justice of Ukraine July 30, 1997 Certificate No. 888

“APPROVED” By the decision of the Constituent Conference of the public organization “ALL-UKRAINIAN GOLF FEDERATION” Minutes No. 1 of June 10, 1997

“CHANGES APPROVED” By the decision of the Council of the public organization “ALL-UKRAINIAN GOLF FEDERATION” Minutes No. 28 of October 19, 2019

STATUTE

OF THE PUBLIC ORGANIZATION

“ALL-UKRAINIAN GOLF FEDERATION”

(new version)

EDRPOU code 21666660

Kyiv - 2019

1. GENERAL PROVISIONS

1.1. The All-Ukrainian Golf Federation NGO was established on the basis of the decision of the Constituent Conference of the All-Ukrainian Golf Federation NGO, Minutes No. 1 of June 10, 1997 and registered by the Ministry of Justice of Ukraine on July 30, 1997, Certificate No. 888.

1.2. The All-Ukrainian Golf Federation (hereinafter referred to as the Federation) is a non-governmental organization of physical culture and sports orientation established to promote the development of golf in Ukraine, satisfy and protect the legitimate interests of its members, players and specialists in this sport and has an all-Ukrainian status.

1.3. Golf is a sports game in which individual participants or teams compete by driving a small ball into special holes with clubs, trying to cover the allotted distance in the minimum number of strokes.

1.4. The Federation promotes the development of golf in all its forms: golf, mini-golf.

1.5. The Federation cooperates with the International Golf Federation (IGF), the European Golf Association (EGA), the R&A organization and recognizes their statutes, goals and objectives.

1.6. The All-Ukrainian golf competition shall be conducted in accordance with the Rules of Golf approved by the R&A Rules Limited and the Anti-Doping Rules of the National Anti-Doping Center of Ukraine, the Anti-Doping Policy of the International Golf Federation.

1.7. The Federation is a non-profit public organization and operates on the basis of the Law of Ukraine “On Public Associations”.

1.8. The Federation shall act on the principles of legality, voluntariness and equality of its members, self-government, and publicity.

1.9. The Federation is a public organization by its legal status, which extends to the territory of the whole of Ukraine. The Federation may have separate subdivisions and individual members in the regions of Ukraine and in the city of Kyiv. Decisions of the Federation’s bodies shall be binding on all members of the Federation (athletes, coaches, judges, other professionals, etc.).

1.10. The Federation shall be a legal entity with all legal powers covered by this concept in accordance with the current civil legislation of Ukraine, in particular, it may enter into agreements on its own behalf, acquire property and personal non-property rights, have obligations, be a plaintiff and a defendant in court, economic or arbitration court, have property (movable and immovable) on the right of ownership, have an independent balance sheet, open bank accounts (in the national currency and foreign currency), have a seal, forms and stamps with its name, emblem, flag, symbols and other details. The symbols of the Federation shall be registered in accordance with the procedure established by law.

1.11. The legal basis of the Federation’s activities shall be the Constitution of Ukraine, the Laws of Ukraine “On Public Associations” and “On Physical Culture and Sports”, the current legislation of Ukraine, this Statute, regulations and decisions adopted by the bodies of the Federation within their statutory powers and binding on all members of the Federation.

1.12. The Federation shall recognize the rules and principles of the Olympic Charter and the Charter of the National Olympic Committee of Ukraine and shall carry out its activities in close cooperation with the Ministry of Youth and Sports of Ukraine, the National Olympic Committee of Ukraine, the Sports Committee of Ukraine and other state and public organizations on the basis of independence and voluntariness in the interests of sport and the Olympic movement.

1.13. In order to fulfill its goals and objectives defined by this Statute, in accordance with its legal status, the Federation will enjoy the rights in accordance with the procedure established by the current legislation, namely:

  • to represent and protect its legitimate interests and the legitimate interests of its members in public authorities and public organizations;
  • to support other associations of citizens ideologically, organizationally and financially, and to assist in their establishment;
  • establish institutions and organizations;
  • to receive information from state authorities and management bodies and local self-government bodies necessary for realization of their goals and objectives;
  • to make proposals to public authorities and governments regarding the development of golf;
  • to disseminate information and promote its ideas and goals;
  • to establish mass media;
  • to establish enterprises necessary for the fulfillment of its statutory objectives.

1.14. In accordance with the Law of Ukraine “On Physical Culture and Sports” The Federation, upon its own proposal, may obtain the status of national from the moment the relevant decision is made by the central executive body for physical culture and sports. In case of granting the status of national, the Federation, along with the powers in respect of its members provided for by the current legislation of Ukraine for public organizations and this Statute, also enjoys the powers to develop golf delegated by the central executive body for physical culture and sports of Ukraine, and the exclusive right to represent golf of Ukraine in international sports organizations and in the international arena, as well as the exclusive right to hold national golf competitions.

1.15. The official names of the Federation in the Ukrainian language are:

  • full name - PUBLIC ORGANIZATION “ALL-UKRAINIAN GOLF FEDERATION”;
  • abbreviated - “ALL-UKRAINIAN GOLF FEDERATION”

1.16. The official names of the Federation shall be in English:

  • full name - PUBLIC ORGANIZATION “UKRAINIAN GOLF FEDERATION”
  • abbreviated - “UKRAINIAN GOLF FEDERATION”.

2. MAIN GOAL, DIRECTIONS AND OBJECTIVES

2.1. The main purpose of the Federation:

  1. to support the development of golf on the territory of Ukraine, to promote comradeship, friendship and sports partnership among the peoples of the world through participation in golf competitions;
  2. to promote golf as an Olympic sport;
  3. protection of common interests of the Federation members and accredited golfers.

2.2. The areas of activity of the Federation are:

  • 2.2.1. Promoting coordinated interaction and cooperation of citizens and organizations interested in the development of golf;
  • 2.2.2. Promoting the representation of golf in the international arena;
  • 2.2.3. Promoting a unified policy of golf development;
  • 2.2.4. Compliance with the Olympic Charter;
  • 2.2.5. Promoting the improvement of the level of training of athletes;
  • 2.2.6. Promoting the development of a system of propaganda and popularization of golf;
  • 2.2.7. Satisfaction and protection of the interests of members of the Federation and accredited golfers;
  • 2.2.8. Promoting the development and implementation of golf development programs in Ukraine;
  • 2.2.9. Promoting the development and implementation of long-term programs for the preparation of international athletes for participation in international competitions;
  • 2.2.10. Promoting dynamic communication between club and national teams of Ukraine;
  • 2.2.11. To promote the effective activity of the members of the Federation in fulfilling their statutory tasks;
  • 2.2.12. Ensure the organization of competitions and tournaments and hold championships and championships, cup competitions among members of the Federation and accredited golfers;
  • 2.2.13. Ensure that the members of the Federation comply with the constituent documents of the Federation, the Rules of Competition during competitions in any form; for this purpose - to control the conduct of the latter with the participation of members of the Federation and accredited golfers;
  • 2.2.14. Prevent negative practices in refereeing in a particular sport, promote its objectivity, impartiality and high level;
  • 2.2.15. Ensure democratic principles of organization and interaction of the Federation members, which, in particular, exclude discrimination against the Federation members for any reason;
  • 2.2.16. Protect the interests of members of the Federation and accredited golfers in relations with public authorities, officials, public organizations, third parties;
  • 2.2.17. Provide legal and other assistance to members and accredited players of the Federation (except for material), coaches and other golf professionals, take care of golf veterans;
  • 2.2.18. Promote international events on the territory of Ukraine and participation of members and accredited players of the Federation in international golf competitions;
  • 2.2.19. Promote the dissemination of information about golf in Ukraine (including the activities of the Federation) for distribution among members of the Federation and among accredited golfers, the media, etc., organizing conferences, seminars for coaches, referees, and other golf professionals;
  • 2.2.20. To provide awards, incentives and honorary titles to athletes, coaches and other golf professionals - its members;
  • 2.2.21. To organize the production of official awards, commemorative attributes and souvenirs of the Federation.

2.3. The Federation to fulfill its tasks in accordance with the established procedure:

  • develops and implements its own golf development programs in Ukraine;
  • provide practical, organizational and methodological assistance to its separate subdivisions on golf issues;
  • approves the Regulations on holding competitions held under the auspices of the Federation, monitors their compliance;
  • participate in the organization and conduct of scientific research, publish methodological, reference and other materials related to the development of golf;
  • organizes and conducts training and professional development activities for coaches, referees - its members and accredited golf players;
  • conducts scientific and practical conferences, seminars, symposia;
  • in accordance with the established procedure, provides materials for awarding sports titles, incentives to coaches, referees and other specialists of the Federation;
  • represents the interests of the Federation in international sports organizations and associations.

3. MEMBERS OF THE FEDERATION AND ACCREDITED PLAYERS

3.1. Membership in the Federation is voluntary and may be individual and honorary.

  • 3.1.1. Individual members of the Federation may be citizens of Ukraine who have reached the age of 16, as well as citizens of other countries and stateless persons who are legally in Ukraine, who recognize its Statute, pay dues in accordance with the established procedure, and actively contribute to the activities of the Federation.
  • 3.1.2. Individual members of the Federation, who are particularly distinguished by active work (participation) in the affairs of the Federation, may be admitted to honorary members of the Federation. Honorary members may attend meetings of the Federation Council without the right to vote.
  • 3.1.3. Admission to membership in the Federation shall be made by the Board of the Federation upon a personal written application. The application for membership in the Federation shall be submitted to the President of the Federation. Until the decision is finalized, membership is considered temporary. Decisions on admission to membership and completion of admission shall be made by open voting by a simple majority of votes present at the meeting of the Board of the Federation. Membership in the Federation is considered fixed and is confirmed by an entry in the register of members of the Federation.
  • 3.1.4. Members of the Federation shall be obliged to pay membership fees in a timely manner.
  • 3.1.5. Admission to membership in the Federation obliges each member to comply with all the rules of this Statute and other rules established by the Council or the Board.
  • 3.1.6. Members of the Federation shall have the right to:
    • elect and be elected to the governing and controlling bodies of the Federation;
    • participate in competitions and events organized by the Federation in accordance with its activities;
    • make proposals to improve the work of the Federation;
    • use educational and methodological developments, scientific developments, as well as information sources of the Federation;
    • receive information about the activities of the Federation;
    • to finance the activities of the Federation on a voluntary basis by making charitable contributions, material, financial, informational and other assistance;
    • to withdraw from the membership of the Federation at their own request.
  • 3.1.7. Members of the Federation shall be obliged to:
    • respect the Olympic Charter of the International Olympic Committee and contribute to the maintenance of the high spirit of Olympism;
    • actively promote the development of golf locally, popularization of this sport among the population;
    • to comply with this Statute, to contribute in every possible way to the fulfillment of the tasks and functions of the Federation, to pay membership fees in a timely manner;
    • fulfill the requirements of the Statute and other documents of the Federation, decisions of the governing bodies of the Federation.
  • 3.1.8. Any member who violates the duties or does not comply with the rules may be warned or expelled by the Board.
  • 3.1.9. For violation of the Statute, causing moral or material damage, the following measures may be applied to the members of the Federation:
    • remarks;
    • warning;
    • exclusion from membership in the Federation on the grounds and in accordance with the procedure established by this Statute.
  • 3.1.10. Any member shall have the right to voluntarily terminate its membership (participation) in the Federation at any time by submitting an application to the relevant statutory bodies of the Federation. Membership in the Federation shall be terminated from the date of submission of such an application and shall not require additional decisions. From the same day, a member of a non-governmental organization shall cease to hold any elected positions in the non-governmental organization. This provision does not apply to the members of the Federation elected to the positions of the head of a public association or deputy head. Membership in the Federation of the said heads shall be terminated from the day following the day of election of a new head or his/her deputy.
  • 3.1.11. Members of the Federation may be expelled from it:
    • at their own request (upon submission of a written application);
    • on the initiative and decision of the Board of the Federation for violation of the provisions of the Statute of the Federation, as well as for actions discrediting the Federation. The decision on expulsion from the Federation shall be made at a meeting of the Board of the Federation by more than half of the votes of the members of the Board of the Federation present.
  • 3.1.12. Expelled members of the Federation shall retain the right, not earlier than one year after expulsion, to reapply for membership in the Federation in accordance with the procedure established by this Statute.
  • 3.1.13. The following circumstances may be considered as a voluntary renunciation of membership in the Federation:
    • if a member of the Federation dies;
    • if a member withdraws from the Federation of his/her own free will and submits a corresponding application;
    • non-participation in the activities of the Federation during the previous 12 months;
    • in case of non-payment of membership fees within three months from the date of receipt of the invoice for payment.

3.2. The Federation shall keep records of the EGA handicap values of golfers and grant such players the status of accredited players in the EGA.

  • 3.2.1. Citizens of Ukraine, foreigners and stateless persons who are legally residing in Ukraine may obtain the status of an accredited player in the Federation.
  • 3.2.2. The value of the EGA handicap is confirmed by a corresponding entry in the Unified Handicap Accounting System (hereinafter referred to as the UHAS) of golfers of Ukraine.
  • 3.2.3. Handicap accounting is carried out by accredited Handicap Committees with access to the UHAS.
  • 3.2.4. Rights of an accredited player:
    • to obtain a personal number of a golfer of Ukraine (ID) according to the UHAS;
    • obtain an officially confirmed EGA handicap;
    • to choose one of the Handicap Committees of Ukraine authorized by the Federation or the Handicap Committee of the Federation for the purpose of maintaining and recalculating the EGA handicap;
    • participate in competitions and events organized by the Federation;
    • to use educational and methodological developments, scientific developments, as well as information sources of the Federation;
    • represent the country at international golf competitions, in case of fulfillment of the relevant sports qualification standards.
  • 3.2.5. Responsibilities of the player:
    • timely submit to the elected Handicap Committee the results of all qualifying rounds played;
    • to make an annual payment to the organization authorized by the Federation for the management of the EGA Handicap in the amount established by the Board of the Federation;
    • keep from disclosure confidential information on the activities of the Federation, which became known to them under any circumstances.
  • 3.2.6. Any player may withdraw from accreditation by notifying the organization authorized by the Federation in writing one month in advance.
  • 3.2.7. A player is deprived of accreditation under the following conditions:
    • at his own request (upon submission of a written application);
    • in case of failure to pay to the organization authorized by the Federation for the conduct of the EGA handicap in the amount established by the Board of the Federation within three months from the beginning of the year;
    • in case of submission of inaccurate data to the elected Handicap Committee;
    • in case of violation of the rules and regulations established by the European Golf Association, as well as for actions discrediting the Federation.

4. SEPARATE SUBDIVISIONS

4.1. The basis of the Federation shall be its separate subdivisions, which shall be established on a territorial basis and shall be governed in their activities by the current legislation, these Articles of Association and the Regulations thereon.

4.2. A separate subdivision shall promote the development of golf in its respective region.

4.3. Only one separate subdivision may be established in each administrative-territorial unit of Ukraine.

4.4. Separate subdivisions shall be created at the initiative of the Federation. Separate subdivisions of the Federation shall not be legal entities. Separate subdivisions of the Federation shall be established and carry out their activities on the basis of the Statute of the Federation.

4.5. The Federation Council shall establish and terminate the activities of separate subdivisions.

4.6. Separate subdivisions shall operate on the basis of the Regulations adopted by their governing bodies and approved by the Federation Board.

4.7. A separate subdivision shall be headed by a chairman whose candidacy shall be previously approved by the Federation Board. The head of the subdivision shall be accountable and controlled by the Federation and shall act on the basis of a power of attorney.

4.8. Separate subdivisions shall have the following powers:

  • 4.8.1. Represent the Federation within the territory covered by their powers.
  • 4.8.2. Realize the statutory purpose and objectives of the Federation within the territory covered by their powers, in accordance with the powers granted by the decision of the general meeting.
  • 4.8.3. Work on attracting new members (participants) using means not prohibited by the legislation of Ukraine.

5. STRUCTURE AND GOVERNING BODIES OF THE FEDERATION

5.1. The governing bodies of the Federation shall be:

  • The Federation Council;
  • The Board of the Federation headed by the President;
  • The President;
  • Honorary President.

5.2. The executive and administrative body of the Federation shall be:

  • The Federation Secretariat.

5.3. The controlling body of the Federation shall be:

  • Control and Audit Commission.

Meetings of the governing bodies of the Federation may be held both with the direct participation of members (their authorized representatives by proxy) and via the Internet using audiovisual computer programs for online conferences. Any meeting of the governing bodies shall be documented by minutes. The form of the meeting must be indicated in the minutes: if the meeting was held via the Internet, the minutes must record which computer program was used to hold the meeting.

6. COUNCIL OF THE FEDERATION

6.1. The Federation Council shall be the supreme governing body of the Federation.

6.2. The regular meeting of the Federation Council shall be held every two years.

6.3. The date, venue of the Federation Council, the agenda and the rules of representation of delegates at the Federation Council shall be established by the Federation Board not later than three months before the meeting.

6.4. The decision of the Federation Board to convene a regular meeting of the Federation Council shall be sent by the Secretariat to the members of the Federation within 3 days.

6.5. The competence of the Federation Council shall include resolving any issues of the Federation’s activities, but the following issues shall be considered without fail:

  • reorganization and self-dissolution of the Federation;
  • approval of the Federation’s Statute and introduction of amendments and additions thereto;
  • determination of the main directions, plans and programs of the Federation and adoption of relevant documents;
  • election of the members of the Board for a term of 10 years;
  • election of the Chairman of the Control and Audit Commission and its members for a term of 10 years;
  • hearing reports of the Board and the Audit and Control Commission of the Federation;
  • make decisions on the establishment of new separate subdivisions and closure of existing ones.

6.6. An extraordinary meeting of the Board may be convened at the suggestion of the President, the Honorary President, the Board of the Federation. Not less than one tenth of the Federation members shall have the right to initiate the convocation of an extraordinary meeting of the Federation Council before the Board. If the request of the Federation members to convene the Federation Council is not fulfilled, these members shall have the right to convene a meeting of the Federation Council themselves.

6.7. The Federation Council shall be chaired by the President or, in his absence, by the Honorary President, upon written order of the President.

6.8. The Federation Council shall keep minutes of its meetings.

6.9. Decisions of the Federation Council shall come into force from the moment of their adoption by the Federation Council, unless otherwise provided by the Federation Council.

6.10. Decisions shall be adopted by a simple majority of votes of the number of delegates present at the meeting of the Council, except for the limitations provided for in other clauses of this Article.

6.11. Resolutions of the Federation Council shall be deemed adopted if a majority of the delegates present vote for them. On the issues of introduction and approval of amendments to the constituent documents of the Federation, decision-making on the termination of the Federation, the decision of the Federation Council shall be deemed adopted if at least three-fourths of the delegates present at the Federation Council vote for it. Also, a decision on the alienation of fifty percent or more of the Federation’s property shall be made by three-fourths of the delegates.

7. BOARD OF THE FEDERATION

7.1. The Management Board shall be a permanent governing executive body of the Federation, which is established to fulfill the statutory tasks of the Federation for the period between meetings of the Federation Council and shall act in accordance with the powers granted to it, except for those within the exclusive competence of the Federation Council.

7.2. The Management Board shall consist of the Chairman of the Management Board, the Honorary President, the Secretary General of the Federation and members of the Management Board.

7.3. The President shall act as the Chairman of the Board. His assistant is the Honorary President.

7.4. Members of the Board shall be elected for a term of 10 years by the Federation Council and dismissed by its decision.

7.5. The Federation Board shall have the right to make decisions on all issues that are not within the exclusive competence of the Federation Council. In particular, within the competence granted by the Federation Council, the Board shall resolve the following issues:

  • elects the President for a term of 10 years and dismisses him/her;
  • elects Vice-Presidents (from the members of the Federation Board) for a term of 10 years;
  • dismisses the Vice-Presidents early;
  • approves the candidacy of the Honorary President;
  • approves the candidacy of the Secretary General of the Federation;
  • approves the President’s proposal to dismiss the Secretary General of the Federation;
  • develops measures to ensure the fulfillment of the tasks and functions assigned to the Federation by the Statute and decisions of the Federation Council;
  • considers the procedure for the use of the Federation’s funds, approves the annual financial report, the estimate of income and expenses;
  • approves the chairmen of the standing committees upon the proposal of the President;
  • determines the amount of entrance and membership fees for members of the Federation;
  • Decides on the establishment of new separate subdivisions, societies, institutions or enterprises and approves regulations on their activities;
  • approves symbols, determines the procedure for their use and storage.

7.6. At the meeting of the Federation’s Board (upon the proposal of the President), the Honorary President shall be elected for life.

7.7. The Honorary President shall be accountable to the Federation Board.

7.8. The Board of the Federation shall meet at least twice a year.

7.9. Meetings of the Board shall be chaired by the President (Chairman of the Board), in his absence by the Honorary President, upon written instructions of the President.

7.10. The Board of the Federation shall have the right to make decisions if more than half of its members are present at the meeting.

7.11. Resolutions of the Board of the Federation shall be adopted by a simple majority of votes of the number of present members of the Board by direct or secret ballot. In the event of a tie, the President’s vote shall be decisive.

7.12. The decision of the Board shall be binding on all members of the Federation and shall enter into force from the moment of adoption, unless otherwise provided.

7.13. Members of the Board of the Federation shall carry out their activities on a voluntary basis.

8. PRESIDENT OF THE FEDERATION

8.1. The President of the Federation shall be elected by the Board of the Federation for a term of 10 years and dismissed by its decision.

8.2. The President shall chair the Federation Board.

8.3. The President shall act as the Chairman of the Federation Board.

8.4. The President, in accordance with his/her powers:

  • represents the interests of the Federation without a power of attorney in international federations, bodies and organizations, in state institutions, public and other organizations;
  • sign all official documents of the Federation;
  • approve the staffing table;
  • personally manages the activities of the Federation, ensures the independence of the Federation, the rights and freedoms of its members, with a guarantee of compliance with the Statute of the Federation and current legislation;
  • has the right of first signature of financial and other documents of the Federation;
  • organize and conduct the international activities of the Federation, conclude contracts and agreements with federations (associations) of other countries, as well as with foreign bodies and organizations in accordance with the established procedure;
  • manage the work of the Board of the Federation, preside at their meetings;
  • submits the candidacy of the Honorary President to the Board of the Federation for approval;
  • submits to the Board of the Federation for approval the candidacy of the Secretary General of the Federation;
  • submits to the Board of the Federation for approval a proposal for dismissal of the Secretary General of the Federation;
  • distribute duties between the Vice-Presidents and other employees of the Federation;
  • conclude on behalf of the Federation transactions (agreements, contracts, memorandums, etc.) with international federations, bodies and organizations;
  • award on behalf of the Federation persons for outstanding services in the development of national golf;
  • develops and approves (by the President’s Order) the Regulations on the Federation Secretariat;
  • represents the members of the Federation with the consent of the Secretary General of the Federation for state or departmental awards and honorary titles;
  • proposes to the Board of the Federation the election of the chairmen of the standing committees;
  • issue powers of attorney to other persons to perform legal actions on behalf of the Federation.

8.5. The powers of the President, in case of his/her absence, shall be exercised by the Honorary President, upon written order of the President.

8.6. The President shall report on his/her work and the work of the Board to the members of the Federation annually at the meeting of the Federation Council.

9. HONORARY PRESIDENT

9.1. The Honorary President shall be elected at a meeting of the Board for life upon the proposal of the President.

9.2. The Honorary President may be recalled from his/her position by the Federation Council in the following cases:

  • at his own request on the basis of a written application submitted to the Board of the organization;
  • in case he/she is recognized as missing.

9.3. The Honorary President shall be a member of the Board and shall be an assistant to the Chairman of the Board with the right to vote.

9.4. The Honorary President of the Federation, upon written order of the President, represents its interests in external relations with state and local authorities, international organizations, other associations of citizens, enterprises, institutions, organizations.

9.5. Honorary President:

  • has the right to participate in the work of the Federation and its bodies, and in other events held by the Federation with the right to vote;
  • provide organizational, methodological and other assistance and recommendations on the activities of the Federation;
  • promote, within its competence, the activities of the Federation;
  • has the right to receive for review from the management of the federation full information on the current state of affairs of the federation, draft resolutions, decisions of the federation’s governing bodies.

9.6. The governing bodies of the federation are obliged to assist the Honorary President in the exercise of his/her powers provided for by this Statute and to provide assistance if necessary.

9.7. The Honorary President shall report on his/her work to the members of the Federation annually at a meeting of the Federation Council.

10. SECRETARIAT OF THE FEDERATION

10.1. The Federation Secretariat is an executive and administrative body of the Federation and is not a member of the governing bodies.

10.2. The Federation Secretariat is headed by the Secretary General of the Federation.

10.3. The Secretary General of the Federation is an official who manages the current activities of the Federation.

10.4. The Secretary General of the Federation shall be appointed and dismissed by the Board of the Federation upon the proposal of the President.

10.5. The Secretary General of the Federation is accountable to the President and the Board of the Federation.

10.6. The powers of the Federation Secretariat and the Secretary General of the Federation shall be determined by the Regulations on the Federation Secretariat.

10.7. In case of absence of the Secretary General of the Federation or his/her inability to fulfill his/her powers, the President shall appoint an acting Secretary General of the Federation by a written order (Order).

10.8. The Secretariat shall organize the implementation of decisions of the Federation Council and the Federation Board.

10.9. The Secretariat of the Federation shall resolve issues of current, administrative and technical work.

10.10. The Secretariat of the Federation shall keep and store minutes of meetings of the bodies of the Federation, its permanent and temporary commissions, other documents of the Federation, as well as keep the records of the Federation and carry out public and mass media relations.

10.11. The Federation Secretariat shall determine the amount of the annual fee for accreditation of players for handicapping.

10.12. Performs other duties established by the Federation Board or the Federation Council.

10.13. Employees of the Federation Secretariat shall be paid for by the Federation within the approved budget.

11. CONTROL AND AUDIT COMMISSION

11.1. The Control and Audit Commission shall be an advisory and controlling body of the Federation and shall audit its financial and economic activities.

11.2. The Control and Audit Commission shall be accountable only to the Federation Council.

11.3. The staff of the Control and Audit Commission shall be approved by the Federation Council. A member of the Control and Audit Commission shall not be a member of the Federation’s governing bodies at the same time.

11.4. The Control and Audit Commission shall be elected from among the members of the Federation consisting of the chairman and members of the commission for a term of 10 years.

11.5. The powers of the Control and Audit Commission shall include:

  • making proposals on financial activities and use of the Federation’s assets;
  • drawing up conclusions on the financial activity and use of the Federation’s assets prior to the approval by the Federation Council of annual budgets, balance sheets, financial and other reports of the Federation’s governing bodies;
  • conducting inspections of the financial and economic activities of the Federation;
  • submitting reports of inspections and audits to the Federation Council for making appropriate decisions;
  • initiating the convening of an extraordinary meeting of the Federation Council;
  • approving the annual plan of activities of the Control and Audit Commission.

11.6. The Control and Audit Commission shall be headed by the Chairman, who:

  • directs the work of the Control and Audit Commission;
  • convene the Control and Audit Committee for regular and extraordinary meetings;
  • sign the documentation prepared based on the results of the work of the Control and Audit Committee.

11.7. The Control and Audit Commission shall be competent if a majority of its members participate in its work. Resolutions shall be adopted by a majority of votes of the members of the Control and Audit Committee present at the meeting. In the event of a tie, the vote of the Chairman of the Audit and Compliance Committee shall be decisive.

11.8. The members of the Control and Audit Committee shall have the right to participate in the meeting of the Management Board of the Organization in an advisory capacity.

12. PROCEDURE FOR APPEALING AGAINST DECISIONS, ACTIONS, INACTION OF THE GOVERNING BODIES OF THE ORGANIZATION AND CONSIDERATION OF COMPLAINTS

12.1. Decisions, actions, inaction of the governing bodies of the Federation may be appealed by a member (members) of the Federation.

12.2. The initial complaint against the actions, inaction or decisions of the President, Honorary President shall be filed with the Board, which is obliged to consider the complaint at the next meeting, with the obligatory summons of the complaining member of the public association, as well as the person whose actions, inaction or decision is appealed. If the Board rejects the complaint, a repeated complaint is submitted to the Federation Council, which is obliged to consider the complaint at a regular or extraordinary meeting, with the obligatory summons of the complaining member, as well as the President, Honorary President whose actions, inactions or decisions are being appealed. A complaint that requires consideration at an extraordinary meeting of the Federation Council shall be the basis for convening such a meeting within thirty days from the date of receipt of such a complaint.

12.3. An initial complaint against actions, inaction or decisions of a member of the Board shall be filed with the President, who shall consider the complaint within 20 working days, with the obligatory summoning of the complaining member of the public association, as well as the member of the Board whose actions, inaction or decisions are appealed. If the President rejects the complaint, a repeated complaint is submitted to the Federation Council at a regular or extraordinary meeting, with the complaining member being obliged to be summoned. A complaint that requires consideration at an extraordinary meeting of the Federation Council shall be the basis for convening such a meeting within thirty days from the date of receipt of such a complaint.

12.4. A complaint against actions, inaction or decisions of the Federation Council shall be filed with the court in accordance with the current legislation at the time of appealing such actions, inaction or decisions.

12.5. Decisions, actions (inaction) that may be appealed shall include decisions within the management activities of the organization’s governing bodies, as a result of which:

  • violated the rights and/or legitimate interests or freedoms of a member of the Federation (group of members of the Federation);
  • created obstacles to the exercise of rights and/or legitimate interests or freedoms by a member of the organization;
  • unlawful imposition of obligations on a member of the Federation or unlawful disciplinary liability.

13. LANGUAGE

13.1. The official languages of the Federation shall be Ukrainian and English.

14. FUNDS AND PROPERTY OF THE ORGANIZATION

14.1. The Federation is a non-entrepreneurial company. To implement its program and statutory goals and objectives, the Federation may own funds, securities, property and non-property rights, tangible and intangible assets, equipment, transport and other means.

14.2. The Federation independently exercises the rights of ownership, use and disposal of its property, funds, property and non-property rights through its statutory bodies within their competence.

14.3. The property of the Federation shall consist of funds or property received free of charge or in the form of non-refundable financial assistance or voluntary donations, contributions of members of the Federation; passive income; grants or subsidies from the state or local budgets, as well as from state trust funds, financial support of programs (projects, events) of the Federation at the expense of the state and local budgets, from the fulfillment of the state order; charitable and technical assistance, including in accordance with international treaties of Ukraine; received as a result of entrepreneurial activity of the Federation, entrepreneurial activity of legal entities established by it (companies, enterprises); income from the main activities of the Federation in accordance with this Statute and legislation; property acquired at the expense of its own funds, or received on other grounds not prohibited by law.

14.4. Income (profits) or property of the Federation or a part thereof shall not be distributed among its founders (participants), members of the Federation, employees (except for payment of their labor, accrual of a single social contribution), members of governing bodies and other persons related to them.

14.5. The income (profits) and property of the Federation shall be used exclusively to finance the expenses for the maintenance of the Federation, to achieve the purpose (goals, objectives) and activities established by this Statute.

14.6. The Federation shall be liable for its obligations with all its property. The Federation shall not be liable for the obligations of its members. Members shall be liable for the obligations of the Federation, unless otherwise provided by law.

14.7. The Federation shall be obliged to keep accounting, statistical, tax, financial statements, be registered with the fiscal authorities and pay taxes and fees to the budget in the manner and in the amounts provided for by law. The Federation is obliged to keep all necessary accounting documents for domestic and international transactions for at least five years.

14.8. State supervision and control over the observance of the law by the Federation shall be exercised by executive authorities and local self-government bodies in accordance with the procedure established by the legislation of Ukraine.

15. PROCEDURE FOR AMENDING THE CHARTER

15.1. The procedure for amending the Charter shall be established by the Charter and the current legislation of Ukraine.

15.2. Amendments to these Articles of Association shall be adopted by a resolution of the Federation Council adopted by at least 3/4 of the delegates present at the meeting. The authorized body for registration shall be notified of changes to the statutory documents.

16. TERMINATION OF THE ORGANIZATION’S ACTIVITIES

16.1. Termination of the Federation’s activities shall be carried out by a decision of the public association adopted by the Federation Council, by self-dissolution or reorganization, or by a court decision on prohibition (compulsory dissolution) of the public association.

16.2. Termination of activity of a public association, taking into account its status of a legal entity, shall be a consequence of termination of a legal entity.

16.3. The Federation has the right to decide at any time to terminate its activities (self-dissolution).

16.4. The decision to dissolve the Federation shall be made by the Federation Council, which was adopted by at least three-fourths of the delegates present at the Federation Council. The Federation Council shall create a liquidation commission or instruct the Board to liquidate the public organization as a legal entity, and shall also decide on the use of funds and property of the public association after its termination in accordance with the Statute.

16.5. The Federation shall be reorganized by a decision of the Federation Council adopted by at least three-fourths of the present delegates of the Federation Council by means of merger, division, accession or transformation.

16.6. The procedure and legal consequences of termination of the Federation’s activities by way of self-dissolution, reorganization or prohibition (compulsory dissolution) of the Federation shall be established in accordance with this Statute and the current legislation of Ukraine.

16.7. In the event of termination of the Federation as a result of its liquidation (self-dissolution, forced dissolution) or reorganization (merger, division, accession or transformation), its assets shall be transferred to one or more non-profit organizations of the relevant type, other legal entities providing non-state pension provision in accordance with the law (for non-state pension funds), or credited to the budget revenue in the event of termination of a legal entity (as a result of its liquidation, merger, division, accession or transformation).

Chairman: O.B. Korban

Secretary: A.V. Tereshchuk

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