Ukrainian Equestrian Federation

Statute: Ukrainian Equestrian Federation

ВФКС No statute 2024 Data Source Searchable Format
Ukrainian Equestrian Federation (ВФКС)

Note: Text extracted from the official federation website PDF, translated via DeepL.

Original: https://efu.org.ua/upload/documents/4/481/attachment/Статут_2024.pdf

APPROVED

MINUTES OF THE EXTRAORDINARY CONFERENCE OF THE PUBLIC ORGANISATION “ALL-UKRAINIAN EQUESTRIAN FEDERATION OF UKRAINE”

“13” May 2024

STATUTE

OF THE PUBLIC ORGANISATION “ALL-UKRAINIAN EQUESTRIAN FEDERATION”

(NEW VERSION)

(IDENTIFICATION CODE - 14277461)

KYIV 2024

1. GENERAL PROVISIONS

1.1. The PUBLIC ORGANISATION “ALL-UKRAINIAN EQUESTRIAN FEDERATION” (hereinafter referred to as the Federation) is an all-Ukrainian public organisation of physical culture and sports with the status of a legal entity that unites athletes, coaches, judges, other equestrian specialists, as well as equestrian enthusiasts in achieving the goals and objectives provided for in this Statute.

1.2. The Federation shall act on the basis of the legislation of Ukraine, this Statute and the principles of the International Equestrian Federation (FEI), the European Equestrian Federation (EEF), the World Anti-Doping Agency (WADA). The Federation is established for an indefinite period, has an all-Ukrainian status and extends its activities to the entire territory of Ukraine.

1.3. The Federation is the only non-governmental authoritative organisation for organising and conducting competitions in dressage, show jumping, eventing and other equestrian sports disciplines on the territory of Ukraine, which are included in the official calendar of the Federation: official international, all-Ukrainian (Championships and Cups of Ukraine (including stages), zonal (regional), championships and cups of regions, cities, individual equestrian sports institutions (including commercial competitions).

1.4. The Federation shall act on the basis of voluntariness, common interests, equality of its members, self-government, legality and publicity.

1.5. The Federation shall cooperate with the National Olympic Committee of Ukraine, the International Equestrian Federation (FEI), the European Equestrian Federation (EEF), state and local authorities, relevant separate subdivisions of the Federation, public and other organisations both in Ukraine and abroad.

1.6. The jurisdiction and powers of the Federation on issues within its competence shall extend to the entire territory of Ukraine. Decisions of the governing bodies of the Federation shall be binding on all its members.

1.7. The Federation shall acquire the status of a legal entity from the moment of state registration, shall have separate property, an independent balance sheet, a seal, a stamp, letterheads with its name, its own symbols, samples of which shall be approved by the Board of the Federation, accounts in banks, both in national and foreign currency. The Federation’s symbols shall be registered in accordance with the procedure established by law.

1.8. The official language of the Federation shall be Ukrainian.

1.9. The name of the Federation in Ukrainian:

  • full: PUBLIC ORGANISATION “ALL-UKRAINIAN EQUESTRIAN FEDERATION”;
  • abbreviated: PO “VFKS”.

The name of the Federation in English:

  • full: “UKRAINIAN EQUESTRIAN FEDERATION”
  • abbreviated: “UEF”

1.11. The Federation is a member of the International Equestrian Federation (FEI), the European Equestrian Federation (EEF), builds its relations with these organisations on the basis of mutual respect, full recognition of their competence and jurisdiction. The Federation recognises the aims and objectives of the International Equestrian Federation (FEI) and the European Equestrian Federation (EEF), is guided in its activities by their documents and adheres to their Statutes. If necessary, the Federation shall define its relations with the International Equestrian Federation (FEI) and the European Equestrian Federation (EEF) by concluding agreements.

1.12. The Federation recognises the purpose and principles of the Olympic Movement, interacts with the NOC of Ukraine and the Central and local executive authorities on physical culture and sports of Ukraine.

2. LEGAL STATUS OF THE FEDERATION

2.1. The Federation owns, uses and disposes of the property belonging to it on the basis of property rights, may acquire property and personal non-property rights, bear obligations, be a plaintiff, defendant and third party in courts in Ukraine and abroad on its own behalf.

2.2. The Federation shall be a non-profit organisation.

3. AIMS AND OBJECTIVES OF THE FEDERATION

3.1. The purpose (purposes) of the Federation’s activity shall be to promote the development of equestrian sport in Ukraine, to increase the role of physical culture and sport in the comprehensive and harmonious development of the individual, to improve the health of citizens, to exercise and protect rights and freedoms, to satisfy public, in particular economic, social, cultural, environmental and other interests.

3.2. The Federation sets itself the following tasks (areas of activity):

  • popularisation of equestrian sport and riding, development and implementation of programmes for the development of equestrian sport in Ukraine;
  • implementation of national customs and traditions in the field of equestrian sport and riding in Ukraine;
  • promoting breeding work with sport horses;
  • to promote the improvement, development and implementation of a system for training highly qualified athletes and their successful performance at national and international competitions, as well as judges, veterinarians and other equestrian professionals.

3.3. In order to implement its statutory tasks, the Federation shall, in accordance with the procedure established by the current legislation of Ukraine:

  • promote the development and strengthening of relations with the International Equestrian Federation, the European Equestrian Federation and national federations of other countries, associations, public and other equestrian associations and promote the active work of its representatives in international and other sports organisations;
  • provide organisational and methodological assistance to separate subdivisions, regional equestrian federations, equestrian federations of the Autonomous Republic of Crimea, Kyiv and Sevastopol;
  • promote the development of sport horse breeding in Ukraine;
  • promote the development of equestrian sport and horse riding as a form of active recreation for citizens;
  • control the observance of the principles and rules of competitions in relation to both horses and riders;
  • participate in the implementation of legal protection of athletes, coaches and other specialists in the field of equestrian sport and riding;
  • promote the development and implementation of qualification standards, training programmes for the development of equestrian sport and riding;
  • take measures to summarise and disseminate the best practices of coaches, judges and other equestrian professionals;
  • draw up and approve the consolidated Calendar Plan of competitions held under the auspices of the Federation and state executive authorities;
  • submit proposals to the central executive body in the field of sports to the Unified Calendar of Physical Culture, Recreation and Sports Events of Ukraine;
  • facilitate the organisation and holding of equestrian sports tournaments, training camps and other equestrian sports events for the members of the Federation;
  • form a national team of the Federation members for participation in international competitions;
  • monitor compliance with the rules of competitions during equestrian tournaments, training camps and other equestrian events;
  • develop and approve the regulations of competitions included in the official calendar of the Federation, monitor their compliance;
  • participate in the organisation and holding of scientific and practical conferences, seminars, symposia, etc. on equestrian sport and riding;
  • represent the interests of the Federation in the National Olympic Committee of Ukraine, the International and European Equestrian Federations and other national and international sports organisations;
  • promote the construction and operation of sports facilities, the establishment of enterprises for the manufacture of sports equipment, etc.;
  • develop and strengthen its material, technical and financial base;
  • promote the training of international athletes;
  • protect the legitimate interests of the Federation members in relations with state bodies, officials, public organisations and other third parties;
  • apply in the manner prescribed by law to state authorities, authorities of the Autonomous Republic of Crimea, local self-government bodies, their officials and employees with proposals (comments), applications (petitions), complaints;
  • receive public information in possession of public authorities and other public information managers in accordance with the procedure established by law;
  • participate in the development of draft regulatory legal acts issued by state authorities, authorities of the Autonomous Republic of Crimea, local self-government bodies and related to the scope of activities of a public association and important issues of state and public life in accordance with the procedure established by law;
  • establish media in order to achieve its statutory goal(s);
  • participate in the implementation of the state regulatory policy in accordance with the Law of Ukraine “On the Principles of the State Regulatory Policy in the Field of Economic Activity”;
  • participate, in accordance with the procedure established by law, in the work of advisory, consultative and other auxiliary bodies established by state authorities, authorities of the Autonomous Republic of Crimea, local self-government bodies for consultations with public associations and preparation of recommendations on issues related to their activities;
  • organise the production of official attributes, awards, souvenirs and other products of the Federation;
  • take disciplinary measures against the members of the Federation who violate the Statute of the Federation, internal regulations and regulatory documents of the Federation.

4. MEMBERS OF THE FEDERATION, THEIR RIGHTS AND OBLIGATIONS

4.1. Membership in the Federation is voluntary.

4.2. Members of the Federation may be citizens of Ukraine, foreigners and stateless persons who are legally residing in Ukraine, not declared incapacitated by a court, who have reached the age of 14, recognise the purpose, objectives and the Statute of the Federation, and pay membership fees. Candidates for membership in the Federation may be citizens of Ukraine from the age of 10.

4.3. Admission of members shall be carried out after payment of the membership fee of the Federation on the basis of an application submitted to a certain separate subdivision in which the member of the Federation wishes to be registered, with further registration as a member of the Federation by an authorised person appointed by the Board of the Federation.

4.4. Members shall exercise their rights and obligations through the governing bodies of the separate subdivision of which they are members.

4.5. Former Presidents of the Federation, Honoured Masters of Sports, honorary judges shall become honorary members of the Federation by decision of the Board. All members of the Federation shall have equal rights and obligations.

4.6. Members of the Federation shall have the right to:

  • participate in the activities of the Federation;
  • elect and be elected to the governing and controlling bodies of the Federation;
  • receive complete and accurate information about the activities of the Federation; also receive methodological and advisory assistance from the Federation;
  • participate in sports, educational, methodological and other events held by the Federation on the basis and in accordance with the procedure established by the regulatory documents of the Federation;
  • freely withdraw from the Federation.

4.7. Members of the Federation shall be obliged to:

  • 4.7.1. actively promote the development of equestrian sport and riding in Ukraine;
  • 4.7.2. comply in their activities with the requirements of this Statute, internal regulations and regulatory documents of the Federation;
  • 4.7.3. timely and fully implement decisions made by the governing bodies of the Federation;
  • 4.7.4. cooperate with the Federation on all issues related to the organisation and conduct of competitions;
  • 4.7.5. take an active part in the implementation of the Federation’s tasks;
  • 4.7.6. comply with the disciplinary requirements and rules for resolving disputes established by the Federation and strictly follow the rules of discipline;
  • 4.7.7. timely pay membership fees in the amounts and in the manner determined annually by the Board of the Federation;
  • 4.7.8. maintain the authority of the Federation, not to take actions that would contradict the Statutory goals and objectives of the Federation, undermine its authority and prestige;
  • 4.7.9. adhere to the principles of respect, honesty and justice.

4.8. Temporary suspension and expulsion from the Federation:

  • 4.8.1. Membership in the Federation shall be temporarily terminated automatically in case of non-payment of the membership fee by the date determined by the Board of the Federation in accordance with clause 4.7.7 of this Statute, or on the basis of an application submitted to a separate subdivision, which shall notify the Federation directly within 3 working days. Each person shall have the right to voluntarily terminate membership (participation) in the Federation at any time by submitting an application to the separate subdivision where such member is registered. Membership in the Federation shall be terminated from the date of submission of such an application and shall not require any additional decisions. The provisions of this Article of the Statute shall not apply to a member of the Federation elected to the position of the President, whose membership shall be terminated from the day following the day of election of the new President.
  • 4.8.2. By the decision of the Disciplinary Committee or the Board of the Federation, the following sanctions may be applied to a member of the Federation for violation of the Statute, the Competition Rules:
    • remark;
    • warning;
    • temporary suspension of membership in the Federation;
    • prohibition for members of the Federation to participate in competitions for a specified period in accordance with the rules of the competition;
    • expulsion from the Federation.
  • 4.8.3. During the period of temporary suspension of membership in the Federation, a member may not participate in any meetings of any body of the Federation (separate subdivision), participate in any competitions.
  • 4.8.4. If membership in the Federation has been temporarily suspended for failure to comply with the financial conditions for any reason and such conditions are not fulfilled during the temporary suspension of membership in the Federation, membership in the Federation shall be terminated.
  • 4.8.5. Upon expiry of the period of temporary suspension of membership in the Federation, the member of the Federation, in case of elimination of violations that caused the temporary suspension, shall be automatically renewed as a full member of the Federation.
  • 4.8.6. For systematic (two or more) violations of the principles and obligations for 2 consecutive years established in the Statute of the Federation, failure to comply with the decisions of the governing bodies of the Federation or its separate subdivision, unethical actions of the members of the Federation, failure to fulfil their duties related to participation in the activities of the Federation, damage to the property of the Federation or its separate subdivision, undermining the authority of the Federation - the Board of the Federation may decide on temporary suspension of membership or expulsion of the member from the Federation on its own or on the proposal of the head of the separate subdivision.
  • 4.8.7. The Federation shall provide organisational, methodological assistance and other services exclusively to its current Members.

5. STRUCTURE AND GOVERNING BODIES OF THE FEDERATION

5.1. Separate subdivisions of the Federation

5.1.1. The basis of the Federation shall be separate subdivisions created on a territorial basis, at the place of residence, study or work of citizens.

5.1.2. Separate subdivisions of the Federation shall be created on the administrative-territorial principle in the amount of not more than one subdivision per oblast and one subdivision per city of Kyiv, city of Sevastopol, and one subdivision per Autonomous Republic of Crimea.

5.1.3. Separate subdivisions of the Federation shall be guided in their activities by the legislation of Ukraine and this Statute. The head of a separate subdivision shall be appointed by the Board of the Federation for a term of two years. The head of a separate subdivision shall be a member of the Federation.

5.1.5. Separate subdivisions shall elect their governing bodies (except for the head of the separate subdivision) at their own meetings (conferences). The number of the governing body, the form of its election, the term of office, as well as the forms of its activity shall be established by the meeting (conference) of the respective separate subdivision.

5.1.6. Each separate subdivision shall have the right to have its own seal of the separate subdivision and to open its own bank account, which shall be notified and agreed upon by the head of the respective subdivision with the President of the Federation.

5.1.7. If the Federation Board decides to close a separate subdivision, the members of such subdivisions shall be assigned to other existing separate subdivisions by the decision of the Federation Board. The property and funds assigned to a separate subdivision shall be transferred directly to the Federation after its closure until a decision is made on further distribution of property and funds. The Federation shall notify the authorised state registration authority of the closure of a separate subdivision in accordance with the requirements of the current legislation of Ukraine.

5.2. Conference

5.2.1. The Conference shall be the supreme governing body of the Federation. The Conference shall be convened by the Board if necessary, but not less than once a year. The powers of delegates sent to the Conference (regular or extraordinary) from separate subdivisions shall be confirmed by the minutes of the meeting (conference) of the respective separate subdivision chaired by the head of the separate subdivision. It is allowed to hold a meeting (conference) of separate subdivisions in an online format (remotely) using appropriate video and audio services. The number of delegates of separate subdivisions to participate in the Conference shall comply with the standards of representation established by the decision of the Federation’s Board.

Remote (online) conferences, or meetings, or meetings specified in this Statute shall be held by their participants using any applications or by telephone using messengers, etc. via the telephone number or e-mail provided to the Federation or its separate subdivision in the application submitted in advance.

The results of voting shall be recorded by video or audio recording of the meeting and voting or by SMS confirmation of the fact of voting for decisions taken on the agenda items from the telephone numbers and e-mails provided earlier in the application.

5.3. The Extraordinary Conference of the Federation shall be convened by the President, or the Board of the Federation, or the Audit Commission of the Federation. Not less than one tenth of the Federation members shall have the right to initiate the convocation of an extraordinary Conference before the Board. If the request of the Federation members to convene the Conference is not fulfilled, these members shall have the right to convene the Conference themselves.

5.4. The Conference shall:

  • 5.4.1. determine the main directions of the Federation’s activities;
  • 5.4.2. approve the Statute of the Federation, make changes and additions to it;
  • 5.4.3. elect (and shall have the right to early recall, exclude) the President, the Board of the Federation (except for cases of early expulsion of members of the Board at their own request) and the Audit Commission of the Federation for a term of four years;
  • 5.4.4. hear reports of the President of the Federation, the Secretary General, the Audit Commission and, if necessary, representatives of other structural subdivisions of the Federation;
  • 5.4.5. decide on the reorganisation or liquidation of the Federation;
  • 5.4.6. consider and resolve any issues of the Federation’s activities included in the agenda.

The following shall participate in the Conference with the right to vote:

  • President, Secretary General, members of the Board of the Federation (in person);
  • delegates from separate subdivisions of the Federation (in person).

5.4.7. The Conference shall have the right to make decisions on all issues of the Federation’s activities, including those referred to the competence of the Federation’s Board or other bodies (officials) of the Federation in accordance with the Statute of the Federation.

5.4.8. Based on the results of the Federation’s activities for the calendar year, the Board or the President shall convene a regular Conference of the Federation’s members. The regular Conference shall be convened in December of each year. The minutes of each meeting of the Conference shall be certified by the signatures of the chairman and secretary elected from among the members of the Federation present.

5.4.9. Notices of the Conference shall be sent by electronic means or by registered mail or handed over to all separate divisions and members of the Board by personal signature no later than 45 days before the date of the Conference.

5.4.10. The notice of the Conference shall contain:

  • 5.4.10.1. full name and location of the Conference;
  • 5.4.10.2. date, time and place of the Conference;
  • 5.4.10.3. list of issues included in the agenda;
  • 5.4.10.4. the procedure for familiarisation of the Federation members with the documents related to the agenda;
  • 5.4.10.5. address, deadline and methods of submitting proposals of the Federation members regarding the agenda.

5.4.11. No later than 30 days before the date of the Conference, each member may propose inclusion of additional items to the agenda.

5.4.12. The Conference shall be deemed competent provided that a quorum is present, i.e. if more than 50% (50% + 1 vote) of the total number of persons entitled to vote at the Conference (Conference participants) participate in the Conference.

5.4.13. The total number of participants in the Conference shall be equal to the sum of the number of available members of the Management Board, the President, the Secretary General and delegates from separate divisions.

5.4.14. The presence of a quorum shall be determined once at the time of completion of registration of the Conference participants who have arrived to participate in the Conference.

5.4.15. The votes of the Conference participants shall be counted by the Counting Committee (consisting of three persons) elected by the Conference participants at the beginning of the Conference by open voting. The Chairman of the Conference shall count the votes in the election of the Counting Committee.

5.4.16. Resolutions of the Conference shall be adopted by a majority of at least 3/4 of the votes of the Conference participants on the following issues:

  • amendments to the Statute of the Federation;
  • alienation of property of the Federation;
  • liquidation or reorganisation of the Federation.

5.4.17. On other issues, decisions shall be made by a simple majority of votes of the Conference participants.

5.4.18. Voting at the Conference on the decisions of the agenda shall be carried out by open voting.

5.4.19. A participant of the Conference shall not have the right to vote when resolving at the Conference issues related to the conclusion of a transaction by such participant and the resolution of a dispute between such participant and the Federation.

5.4.20. If the Conference is held during the period when the Government of Ukraine imposes restrictions on mass events and/or there are other reasons that may significantly complicate the arrival of delegates (natural disasters, force majeure, martial law, etc.), as an exception, the Board of the Federation may establish a remote (online) mode of holding the Conference using appropriate technical means with mandatory pre-registration by means of identification of the Conference participants. In this case, for delegates from separate subdivisions, the minutes of the meeting (conference) of the separate subdivision on granting the delegate the authority to act on behalf of the separate subdivision shall additionally indicate the delegate’s telephone number and e-mail.

5.5. Management Board

5.5.1. The executive and governing body of the Federation in the period between the Conferences shall be the Board of the Federation consisting of a maximum of 14 persons, headed by the President. The number of members of the Board may be less than 14 persons if there are grounds provided for in clause 5.5.2 of this Statute.

5.5.2. A member of the Management Board may be early removed from the Management Board at his/her own request or by a decision of the Conference. The Management Board or the President shall submit to the Conference a proposal for early removal in case of failure to fulfil his/her duties or absence from more than half of the meetings of the Management Board held during the year. In the event of early removal of a member of the Management Board at his/her own request, such member of the Management Board shall submit a written application to the Management Board. In this case, the termination of the powers of a member of the Management Board (his/her early removal) shall take place from the moment the relevant changes are made to the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Associations.

5.5.3. The meeting of the Board of the Federation shall be held once a quarter, and, if necessary, more often, at the request of 1/3 of the members of the Board, or the President of the Federation, or the Secretary General. In case of absence of the President during the meeting, the Vice President shall preside over the meeting of the Board. Meetings of the Board may be held remotely (online) using appropriate technical means. Remote meetings (online), as defined in this charter, shall be held by participation of representatives in any applications determined by the initiator of the meeting, by telephone using messengers, etc. via the telephone number or e-mail provided to the Federation earlier by submitting a corresponding application. The results of voting shall be recorded by video or audio recording of the meeting and voting or by SMS confirmation of the fact of voting on the agenda item exclusively from the previously provided telephone numbers or e-mails.

5.5.4. The meeting shall be deemed to be quorate if more than half of the members of the Management Board participate in it.

5.5.5. Resolutions of the Federation’s Board shall be adopted by a simple majority of votes of the Board members participating in the meeting, except as expressly provided for by the Statute. In the event of an equal number of votes, the vote of the President of the Federation shall be decisive; in the absence of the President, the Vice President shall have a casting vote.

5.6. Powers of the Board

5.6.1. ensure the fulfilment of the tasks and functions determined by the Statute of the Federation and decisions of the Conference;

5.6.2. determine the directions of the current activities of the Federation;

5.6.3. convene Conferences;

5.6.4. determine the amount of membership and other fees, the procedure for their payment, approve the financial conditions of the Federation for each calendar year;

5.6.5. make decisions on the establishment and termination of activities of separate subdivisions of the Federation;

5.6.6. appoint and recall the heads of separate subdivisions out of turn;

5.6.7. consider the use of material and financial resources of the Federation;

5.6.8. determine the organisational structure, approve the staffing of the structural units of the Federation, and, upon the proposal of the President of the Federation, or a member of the Board, or the Secretary General, or the Audit Commission, approve the appointment and dismissal of employees;

5.6.9. approve the Unified Calendar of Sports Events held under the auspices of state executive authorities and the Federation;

5.6.10. consider the issue of non-fulfilment of agreements and contracts upon the proposal of the President or the Secretary General;

5.6.11. give instructions and consent to the President of the Federation to conclude credit agreements, mortgage agreements, loan agreements, borrowing agreements, pledge, surety, guarantee, assignment of claims and debt transfer;

5.6.12. approve documents regulating the activities of the Federation, regulatory documents of events held under the jurisdiction of the Federation;

5.6.13. make decisions on the establishment and termination of structural subdivisions of the Federation (committees, councils, commissions, departments, etc.), approve regulations on them;

5.6.14. appoint and dismiss the Secretary General of the Federation and approve the Heads of departments;

5.6.15. resolve the issue of encouragement of the Federation members, award the title “Honorary Member of the Ukrainian Equestrian Federation”;

5.6.16. approve the personal composition of the national teams: The National Equestrian Team of Ukraine for a calendar year and the National Team of Ukraine for official competitions in equestrian sports disciplines, any persons involved in sports competitions;

5.6.17. make decisions on the entry and/or exit of the Federation into the founders, participants of legal entities in accordance with the norms of the current legislation.

5.7. President of the Federation

5.7.1. He/she shall be the highest official of the Federation and its immediate supervisor, elected by the Conference of the Federation for a term of four years.

5.7.2. The President of the Federation shall not be a person who is also a member of the Board, or the Secretary General, or a member of the Audit Commission of the Federation;

5.7.3. He/she shall preside at the meetings of the Board;

5.7.4. Represent the interests of the Federation in public and private bodies, institutions, organisations, judicial institutions, the National Olympic Committee of Ukraine and international sports organisations without a power of attorney;

5.7.5. Appoint advisers and determine their powers;

5.7.6. Conclude on behalf of the Federation contracts, agreements and contracts with sports and other non-governmental organisations, any other legal entities in the interests of the Federation;

5.7.7. Sign all official, financial and accounting documentation as the head of the Federation;

5.7.8. Initiate the hiring and dismissal of full-time employees before the Board, if necessary, conclude relevant civil law contracts;

5.7.9. Be responsible for the rational use of material and financial resources;

5.7.10. Control the execution of agreements and contracts, and in case of their non-fulfilment, submit the issue to the Board of the Federation;

5.7.11. Control the work of structural subdivisions of the Federation.

5.8. Vice-Presidents

5.8.1. The Vice-Presidents shall be elected and approved at a meeting of the Federation’s Board upon the proposal of the President or a member of the Board, or the Secretary General, or the Audit Commission of the Federation;

5.8.2. The number and functional responsibilities of the Vice-Presidents shall be determined by the President and approved by the Federation’s Board;

5.8.3. The Vice-Presidents shall be subordinate and accountable to the President of the Federation;

5.8.4. The Vice-Presidents shall not be full-time employees of the Federation.

5.9. Secretary General

5.9.1. shall be appointed by the Board from among the members of the Federation at a meeting of the Board for a term of 4 years; the Secretary General of the Federation may be early recalled at his/her own request or by a decision of the Board. By the decision of the Board, the Secretary General of the Federation may be recalled early if the majority of those present and participating in the meeting of the Board voted for it.

5.9.2. during the absence of the President of the Federation, which is formalised by an order of such President or other official document, shall perform his/her duties;

5.9.3. organise and ensure the implementation of decisions of the Conferences, the Board, and instructions of the President of the Federation;

5.9.4. organise the record keeping of the Federation;

5.9.5. organise the preparation of meetings of the Board and Conferences;

5.9.6. resolve other issues related to the organisation of the current activities of the Federation;

5.9.7. represent the interests of the Federation in public and private bodies, judicial institutions, the National Olympic Committee of Ukraine and international sports organisations, before the public, media, public authorities, local self-government bodies, enterprises, associations of enterprises, international public and charitable organisations, public associations, other institutions and organisations, as well as citizens, upon the power of attorney from the President with the powers specified in such power of attorney;

5.9.8. upon the power of attorney from the President, sign official, financial and accounting documents for the term of the power of attorney or until its revocation;

5.9.9. supervise the work of structural subdivisions of the Federation.

5.10. Audit Commission

5.10.1. Control over the financial and economic activities of the Federation shall be exercised by the Audit Commission consisting of three persons who are members of the Federation and are not members of the Board, or the President of the Federation or the Secretary General.

5.10.2. The Audit Commission shall elect a chairman from among its members within 1 month from the date of election of the Audit Commission.

5.10.3. The Audit Committee shall be accountable to the Conference.

5.10.4. The Audit Commission shall inspect the financial and economic activities of the Federation at least once a year, or more often on its own initiative. The decisions of the Audit Commission shall be made at its meetings held at least once a year and shall be competent if more than half of the members of the Audit Commission participate in them.

5.10.5. The Audit Commission shall have the right to demand from the officials of the Federation and its members the necessary materials, financial and other documents, as well as personal explanations.

5.10.6. The Audit Commission shall have the right to convene an extraordinary Conference or a meeting of the Board of the Federation if there is a threat to the interests of the Federation or its members, or if abuses by the officials of the Federation or its members are detected.

5.11. The powers of the officials and governing bodies of the Federation shall be valid until their re-election (re-appointment) in accordance with the procedure established by this Statute.

5.12. Voting by means of appropriate technical means at meetings of the Board and the Audit Commission shall be allowed only with the consent of the President. Voting by means of communication at the Conference shall be inadmissible only as an exception in accordance with clause 5.4.20 of the Statute.

6. PROPERTY AND FUNDS OF THE FEDERATION

6.3. In accordance with the current legislation, in order to fulfil its statutory purpose (purposes), the Federation shall have the right to own, use and dispose of funds and other property transferred by its members (participants) or the state in accordance with the law, acquired as membership fees, donated by citizens, enterprises, institutions and organisations, acquired as a result of the activities of legal entities (companies, enterprises) established by it, as well as property acquired at its own expense, temporarily provided for use (except for disposal) or on other grounds not prohibited by law.

6.4. The source of formation of own funds is:

  • membership and other fees;
  • voluntary contributions from legal entities and individuals;
  • funds received in the form of non-refundable financial assistance, grants, subsidies and on other grounds not prohibited by the current legislation of Ukraine.

6.5. The Federation may own buildings, structures, housing, other real estate, equipment, inventory, funds, and any property necessary for the material support of the statutory activities of the Federation, not withdrawn from civil circulation and not restricted in use.

6.6. The Federation independently exercises the right to own, use and dispose of its property through its governing bodies. The decision on alienation of property in the amount of fifty per cent or more of the Federation’s property shall be made by 3/4 of the votes of the Conference participants.

6.7. The governing bodies of the Federation may assign certain property belonging to it to separate subdivisions of the Federation and delegate to the governing bodies of the latter the authority to manage it.

6.8. The income (profits) of the Federation or a part thereof shall be used exclusively for financing the expenses for the maintenance of the Federation, realisation of the purpose (goals, objectives) and activities determined by its constituent documents. It is prohibited to distribute the received income (profits) or a part thereof among the founders (participants within the meaning of the Civil Code of Ukraine), members of such organisation, employees (except for payment of their labour, accrual of a single social contribution), members of governing bodies and other persons related to them. For the purposes of this paragraph, the distribution of income (profits) shall not be deemed to be the financing of expenses specified in sub-clause 133.4.2 of the Tax Code of Ukraine.

7. REPORTING PROCEDURE

7.1. The President, the Secretary General, the Board and the Audit Commission of the Federation shall report to the members of the Federation personally at the Conference of the Federation on the results of their activities in the Federation, with the submission of relevant reports in writing.

7.3. The President, the Secretary General, the Board and the Audit Commission of the Federation shall report to the members of the Federation in the above manner at least once a year at the Conference of the Federation.

7.4. The Federation shall submit a report on its activities to the relevant authorities in accordance with the procedure and in accordance with the requirements of the current legislation.

8. PROCEDURE FOR APPEALING AGAINST ACTIONS, INACTION OF THE GOVERNING BODIES OF THE FEDERATION AND CONSIDERATION OF COMPLAINTS

8.1. Decisions, actions, inaction of the governing bodies of the Federation may be appealed by a member (members) of the Federation.

8.2. An initial complaint against actions, inaction or decisions of the President, the Secretary General shall be filed with the Board, which shall consider the complaint at the next meeting, but not more than 20 working days from the date of receipt of the complaint. In case of rejection of the complaint by the Board, the member of the Federation has the right to apply to the court for protection of their rights and legitimate interests.

8.3. When considering a complaint, the Board shall independently decide on the mandatory presence of the complainant.

8.4. Decisions, actions, inaction of the Board and/or its member may be appealed by a member (members) of the Federation by applying to the court.

8.5. Decisions, actions, inactivity of the Conference may be appealed by a member (members) of the Federation by applying to the court.

8.6. Disputes related to the actions, inaction of the governing bodies of the Federation and related to sports events may also be appealed to the Court of Arbitration for Sport in Lausanne, Switzerland.

9. AMENDMENTS TO THE STATUTE OF THE FEDERATION

9.1. Amendments and additions to the Statute of the Federation shall be made by the decision of the Conference, if 3/4 of the participants of the Conference voted for it.

10. TERMINATION OF THE FEDERATION’S ACTIVITIES

10.1. Termination of the Federation’s activities may be carried out through its reorganisation, self-dissolution, as well as by a court decision on the compulsory dissolution of the Federation.

10.2. The Federation may be reorganised by the decision of the Conference, if 3/4 of the Conference participants voted for it, by merger, division, accession or transformation. The activities of the Federation may be terminated by self-dissolution by a decision of the Conference, if 3/4 of the participants of the Conference voted for it, or by a court decision (compulsory dissolution).

10.3. The Federation shall have the right to decide at any time to terminate its activities (self-dissolution).

10.4. The Conference shall establish a liquidation commission or entrust the Board to exercise the powers of the liquidation commission to terminate the Federation as a legal entity, and shall decide on the use of funds and property of the Federation after its termination in accordance with the Statute.

10.5. The Federation shall be a non-profit organisation. In the event of termination of the Federation’s activities (as a result of its liquidation, merger, division, accession or transformation), its assets shall be transferred to one or more non-profit organisations of the relevant type or credited to the budget.

Authorised persons to sign the Statute:

Ksenia MARTYNOVA

Olena BEBESHKO

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